All posts by jdecker

Control Your Inbox with Gmail Filters

By David Saphier, Tech Concierge, 

Over time I have subscribed to many newsletters and get many promotional emails from places I’ve made purchases.  I like to keep all this email separate from the email I receive from friends, family or email that is business related.  There is an easy, incremental way to do this using Gmail filters.

Here are the 10 easy steps:

  1. Open the promotional email.
  2. Click on More at the top of the page.
  3. Select Filter messages like these.
  4. A dialog box will open.  Click on Create filter with this search (bottom right corner).
  5. Click on Apply the label.
  6. Click on Choose label.
  7. The first time you do this you choose New label. I titled my folder “All Promos”. Click Create.
  8. Next, near the bottom of the dialog box check Also apply label to matching messages.
  9. Check Skip the Inbox near the top of the dialog box.
  10. Finally, click Create filter.

When you want to include email from another source in All Promos, you do all the steps except at Choose label (Step 7), you choose “All Promos”.

You can repeat this process for any other category you choose, like newsletters.

By checking “Skip the Inbox”, these messages will not show up in your Inbox, so be sure to check these new folders for new email.

Note that Gmail can be set up to sort out promotional email without these steps.  However, what I’ve outlined is applicable to any category you wish to set up.  I also like having control over which messages I send directly to the All Promo folder and which I allow to show up in my inbox.

Let David help you with all of your technology needs. He can help if you feel tangled up by technology, or simply don’t have the time to do it yourself.

Creating Pleasure in Your Daily Routine

Too often a daily routine seems too…routine. However, routines are necessary. They develop a daily normalcy and in doing so keep us on track.  The trick is finding pleasure in the necessary routines of life.  And, if you are not the type of person who loves a beautifully organized bookshelf or kitchen cabinet, how is it possible to find the pleasure in the routine of organizing?

Creating a daily organizing routine requires some perseverance to start. You take pride in your home, and maintaining an organized space reflects that pride to others and yourself. Imagine how good it will feel to wake up in the morning and step into your tidy kitchen, or to have friends unexpectedly stop to admire your beautifully apartment rather than being embarrassed to invite them in for a visit.

To change your mindset on organizing requires that you make daily tasks within your routine enjoyable. Start by thinking positively about the organization task at hand. For example, turn on some music to get you moving and energize you. Or, reward yourself after organizing with a cold beverage or sweet treat. Soon, you’ll internalize these feelings and this will reinforce your organizing habit. By thinking positively and pleasurably about organizing, your brain gets rewired to associate organizing with positive emotions. Imagine that. 

  • Organize every day.  Set aside just 15 minutes each day to organize.  Do this first thing in the morning, right when you get home from work, or right before bed. Choose the time that works best for your schedule and stick with it.  Make this time YOUR time.

  • Prioritize where you organize.  Organize the areas in your home or office that is used most regularly and/or falls into disarray most quickly. This could be the entryway, kitchen, or the room in which your family spends the most time.

  • Practice purging.  Remove all the items that don’t belong in any given space.  Place items in their proper room and throw away, give away or donate the items you no longer need.  Finish the room by refolding blankets, straightening chairs, and repositioning pillows. 

Check out this post and more at Yoffie Life: